Events Administration Intern with Commando Spirit

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Location: South Gyle, Edinburgh
£8.25 per hour  
Part-time, 20 hours per week* at 12 weeks initial contract (potential for full-time position)
Immediate start

 

Award winning Commando Spirit creates events that give people the chance to test themselves against formidable aspects of Commando training whilst raising life changing sums for Royal Marines charities.

A growing organisation, we are proud to be part of the Entrepreneurial Spark business accelerator programme. We won "Employer of the Year" in April 2015 from the organisation "Adopt An Intern" for our paid internship programme, Best Use of Events from the Institute of Fundraising in 2013 and are endorsed by Event Scotland and the Highland Council.

The key responsibilities of this post are as follows:

Working directly to the Chief Executive of Commando Spirit you will support the administration and management of our series of challenge events. This will involve:

• Keeping all sales and client databases up to date
• Managing the admin requirements of participant bookings including managing the on-line registration process and ensuring packs and requested information are sent out to participants in a timely manner
• Answering, along with the rest of the team, customer and participant queries and in-bound sales enquiries
• Managing merchandise orders and ensuring they are sent out in a timely fashion
• Supporting the Operations Manager in delivering the event logistics including liaising with suppliers and venues and supporting our office move in February 2016
• Preparing the financials and producing reports
• Undertaking research on new products and events
• Managing the director’s diary and travel
• Attending events (where applicable) to support and help deliver the event management and administration function
• Preparing reports and research for the Director and marketing manager and supporting the whole team as appropriate

*some weekend work will be required

 

Requirements

The ideal candidate will be responsible, conscientious and reliable - a self-starter and eager to learn (training will be provided).  You will be able to type proficiently, be confident in and have experience of all Microsoft packages including Word, Excel and PowerPoint.  You will be confident working on CRM systems (training will be provided) and have strong communications and copywriting skills.

You will have experience working in customer service and/or event administration or management. Be able to demonstrate some experience of financial management (especially but not necessarily in a charity) and have a full clean driving licence.

You preferably, but not essentially, will have a military background/experience and have worked in an administrative or financial role in a charity.

  

Application 

Closing date for applications is 4 January 2016, 12 noon.

Please submit a CV and brief covering letter through the Adopt an Intern online application form on our website. All applications must be submitted by 12 noon on the closing date. State a. your availability and b. relevant information on your skills/experience pertaining to the job spec. We do NOT accept e-mail applications unless otherwise stated.

Please confirm your eligibility to work in the UK.

 

 

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